Employment Opportunities

Position:
Secretary
Department:
Graduate College
Date Posted:
11/03/2020
Closing Date:
Open Until filled

Description

The Secretary is responsible for the daily oversight of the Graduate College office and providing direct administrative support to the Graduate College Dean.

Duties and Responsibilities

  • Ensure the Graduate College is open and ready for daily operation at 8:00 a.m.

  • Access voice mail and email upon arrival and throughout the day, to make certain applicable action is taken in a timely manner.

  • Provide front line customer service support in a professional and courteous manner via in person, phone, and email correspondence

  • Manage an effective and efficient filing system

  • Process internal and external forms/documents (i.e., travel, purchase orders, office supplies, etc.). oversee all transactions to completion

  • Process incoming mail (date stamped and disseminate accordingly)

  • Minute recorder for Graduate Council meetings, prepare agenda and disseminate meeting materials

  • Assist with graduate student registration

  • Assist with Graduate College Day recruitment event/preparations

  • Assist with Graduate College social media and website updates

  • Assist with Graduate College commencement preparations (i.e. diploma preparation, Graduate College Commencement celebration)

  • Manage the Dean’s calendar

  • Draft correspondence for the Dean’s review and approval

  • Disseminate correspondence on behalf of the Dean

  • Arrange and confirm meetings for the Dean

  • Effectively responding to other duties as assigned by the Dean

Qualifications

  • At least one year of administrative experience

  • Microsoft Office including Outlook, Word, and Excel

  • Must be able to provide outstanding customer service

  • Ability to demonstrate tact and initiative when working with others

  • Able to perform multiple tasks with similar deadlines

  • Demonstrate excellent organizational and planning skills

How to Apply

Please submit a cover letter, resume, and a completed Application for Educational Support Staff Employment either via email at HROffice@hamptonu.edu, or fax to (757) 727-5969:

Office of Human Resources

Hampton University

Hampton, VA 23668

**No phone calls

**Incomplete applications will not be considered

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