Employment Opportunities

Position:
Program Coordinator
Department:
Cancer Research Center
Date Posted:
11/04/2020
Closing Date:
Open Until filled

Description

We are seeking a part-time program coordinator for the Hampton University Undergraduate Research Training Initiative for Student Enhancement (URISE) Program. The overall goal of the URISE Scholarship Program is to help ensure that a diverse pool of highly trained scientists is available to address the Nation's biomedical, behavioral, and clinical research needs. The program will contribute to Hampton University’s goal of providing undergraduate students with a wide range of opportunities to participate in biomedical research enrichment activities throughout their collegiate careers. The Program Coordinator will assist in all aspects of Program operations. The Program Coordinator will work with students, faculty, advisors, and administrators regarding programmatic issues.

*This is a grant-funded position. Continuation of the position is contingent upon the continuation of related grant funding.

Duties and Responsibilities

  1. Assist program principal investigators in execution of the program,
  2. Meet with and assist students who are interested in undergraduate research and the URISE program,
  3. Assist students in identifying opportunities for and preparing proposals and applications for internal and external research funding, including nationally competitive undergraduate research opportunities and other internships,
  4. Receive and review applications ensuring completeness and make referrals to appropriate personnel for review,
  5. Manage communications with students and advisors regarding outcomes of proposals,
  6. Maintain and enhance the HU-URISE website to ensure accessibility, clarity, and educational value,
  7. Assist in the marketing and communication of URISE activities and funding programs to students, faculty, advisors, and other administrators,
  8. Process applications, paperwork and records, Maintain an online filing system,
  9. Manage workflow and contribute to quality improvement of forms and application materials,
  10. Process and maintain necessary paperwork, records, and files to support program, including fiscal records, Enhance electronic data systems, where appropriate,
  11. Work with University offices and the National Institutes of Health in the disbursement of funds to support undergraduate student research and creative endeavors,
  12. Create, schedule, prepare materials for, and present workshops on undergraduate research to undergraduates,
  13. Assist in the execution of undergraduate research exhibitions and symposia designed to share and publicize undergraduate students’ research achievements, This activity includes advertising exhibitions, securing space, event planning, processing proposals, creating programs, and managing events,
  14. Assist in all functions relating to the URISE grant, including updating and creating language for the website, presenting at workshops , assigning reviewers, attendance at meetings and note-taking on the comments for each applicant,
  15. Confer with and assist Directors in the performance of program administration and activities,
  16. Assist in preparing program budgets and annual report for approval of supervisor and manage and monitor expenditures,
  17. Prepare informational and promotional materials for use in outreach activities
  18. Provide on-site supervision of events, oversee facilities use, provide support and assist in problem resolution,
  19. Arrange travel for visiting scientists,
  20. Develop and deploy surveys,
  21. Schedule program activities,
  22. Assist with assessment efforts, assemble data, write and/or edits reports,
  23. Maintain a collection of resource materials and program information,
  24. May perform office support functions and projects, as assigned,
  25. Limited travel to relevant national conferences,
  26. Perform related duties as required by Supervisor.

Qualifications

  1. Bachelor’s degree in an appropriate field,
  2. Three to five years’ experience in a responsible administrative support position that demonstrates knowledge of administrative methods,
  3. Demonstrated ability to work independently and regularly exercise sound judgment in addressing program issues;
  4. Ability to efficiently multitask and prioritize workload,
  5. Excellent written communication, interpersonal, and organizational skills,
  6. Familiarity with computers as a skilled user of word processing programs and electronic data systems such as Word, Excel, PowerPoint, Google documents, and Dropbox.

Preferred Qualifications:

  1. Graduate degree in appropriate field, preferably in the sciences, social sciences, education, or public health,
  2. Familiarity with competitive grant and award programs,
  3. Experience working with faculty across disciplines,
  4. Experience in an undergraduate research office or honors program or college,
  5. Experience at a large university,
  6. Experience with data analysis, database design, and program evaluation,
  7. Experience in designing or updating web pages and social media using relevant software (e.g. Dreamweaver, WordPress).

How to Apply

Please submit a cover letter, resume, and a completed Application for Educational Support Staff Employment either via email at HROffice@hamptonu.edu or fax to (757) 727-5969:

Office of Human Resources

Hampton University

Hampton, VA 23668

**No phone calls

**Incomplete applications will not be considered

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