Employment Opportunities

Position:
Secretary
Department:
Psychology
Date Posted:
05/10/2013
Closing Date:
Open Until filled

Description

Hampton University is seeking a secretary to provide administrative and clerical support to the Department of Psychology.  This position serves as the senior administrator and must maintain efficient and effective operational ability through in-person and telephone interaction.

Duties and Responsibilities

  • File & retrieve documents, records, and reports for faculty/staff
  • Maintain office calendar to coordinate work flow and meetings
  • Open, sort, and distribute incoming correspondence, including faxes and emails
  • Coordinate and direct office services, such as budgeting, personnel, and housekeeping
  • Set up and coordinate meetings and conferences with Department Chair
  • Prepare agendas and make arrangements for committees
  • Compile, transcribe, and distribute minutes of faculty meetings
  • Answer incoming phone calls and direct to appropriate faculty/staff member
  • Ensure items placed in Department Chair’s in-box are signed and returned appropriately
  • Responsible for document tracking
  • Notify faculty/staff orders are due and place orders as budget will allow
  • Maintain all office equipment  (i.e. typewriter, copier, fax, printer, shredder, etc)
  • Handle the intake of departmental documents such as syllabi, midterms, and final grades
  • Coordinate and assist the Chair with all special programs within the department
  • Handle all day to day communications
  • Other duties assigned by Department Chair

Requirements

  • Must have a high school diploma or GED and previous professional experience
  • Proficient in Microsoft Office, scanners and facsimile machines
  • Excellent communication and organization skills
  • High energy and commitment to accomplishment

Qualifications

  • Perform multiple tasks and work effectively under pressure
  • Proven ability to work either alone or as a part of team
  • Demonstrate excellent organizational skills
  • Ability to provide services and accurate information in a courteous and timely manner

 

How to Apply

Please submit a letter of interest, resume, and a completed Application for Educational Support Staff Employment to the:

 

Office of Human Resources

Hampton University

Hampton, VA 23668

 

*No phone calls

**Incomplete applications will not be processed

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