Employment Opportunities

Position:
Secretary
Department:
Department of Physics
Date Posted:
10/17/2012
Closing Date:
Open Until filled

Description

The Department of Physics is seeking a professional Secretary to provide quality administrative and clerical skills to support and report to the Department Chair, and Department Professor.  The Secretary will be responsible for acting as the main liaison for greetings students, visitors, and staff.  The successful candidate will be polite, professional, and have excellent customer service skills.

Duties and Responsibilities

  • Able To Answer A Multi-Line Telephone
  • Liaison With Internal And External Contact
  • Prepare, Format,Typeset Newsletters And Information Flyers For Distribution
  • Maintain Office Space And Equipment
  • Prepare The Processing Of Department Documents For Signatures
  • Prepare Travel Paperwork Upon The Request Of Faculty
  • Prepare And Manage Correspondence, Reports And Documents
  • Take, Type And Distribute Minutes Of Meetings
  • Maintain Schedules And Calendars
  • Arrange And Confirm Appointments For Department Chair, Upon Request
  • Organize Internal And External Events
  • Handle Incoming Mail And Other Material
  • Set Up And Maintain Filing Systems
  • Communicate Verbally And In Writing To Answer Inquiries And Provide Information
  • Operate Office Equipment
  • Manage Office Space

Requirements

  • Verbal And Written Communication Skills
  • Confidentiality A Must
  • Interpersonal Skills
  • Customer-Service Orientation
  • Initiative
  • Reliability

Qualifications

  • Knowledge And Experience Of Relevant Software Applications - Spreadsheets, Word Processing, And Database Management
  • Knowledge Of Administrative And Clerical Procedures
  • Proficient In Spelling, Punctuation, Grammar And Other English Language Skills
  • Proven Experience Of Producing Correspondence And Documents

How to Apply

Please submit a letter of interest, resume, and an Application for Educational Support Staff Employment to:

Hampton University

Office of Human Resources

Armstrong Building Room 110

Hampton, VA 23668

 

**No phone calls

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