Employment Opportunities

Position:
Secretary
Department:
Auxiliary Services
Date Posted:
10/24/2013
Closing Date:
10/31/2013

Description

The secretary in the Office of Auxiliary Services will serve as an Assistant to the Director for Auxiliary Enterprises and will coordinate and implement the special interest of the Auxiliary Services Units by providing administrative support to thirteen auxiliary operations.

Duties and Responsibilities

  • Prepare and manage correspondence, reports and documents
  • Take, type and distribute minutes of meetings
  • Organize internal and external events (commencement, alumni weekend, ministers conference, opening of school, opening convocation, and senior salute) by creating and implementing requisitions
  • Order, follow thru and maintain all event supplies (linen, shower curtains, bath mats, soap, first aid kits, blankets, pillows, blinds and mattresses)
  • Order and maintain office supplies
  • Maintain the schedules for events and calendars
  • Handle incoming mail and other materials
  • Process and follow thru with all incoming service requests
  • Set up and maintain filing systems
  • Prepare and manage budget documents (budget waivers, transfers and requisitions)
  • Create and maintain housing lease agreements (residence halls and rental properties)
  • Conduct routine walk thru inspections (residence halls and rental properties)
  • Cover the switchboard when necessary
  • Perform any and all other related duties as assigned

Requirements

  • Perform multiple tasks
  • Demonstrate excellent organizational skills
  • Interface well with all levels of personnel and management
  • Work effectively under pressure

Qualifications

  • Previous professional experience
  • Proficient computer skills including Word, Excel, and Outlook
  • Excellent communications skills both verbal and written
  • High energy and commitment to accomplishment

How to Apply

Please submit a letter of interest, resume, and an Application for Educational Support Staff Employment to:

Hampton University

Office of Human Resources

Armstrong Building Room 110

Hampton, VA 23668

*No phone calls

**Incomplete applications will not be considered

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