Employment Opportunities

Position:
Secretary
Department:
Athletics
Date Posted:
02/05/2018
Closing Date:
Open Until filled

Description

The Athletic Secretary will provide secretarial and administrative support to the Athletic Director and assist with other athletic administration across the Department of Athletics as required. 

Duties and Responsibilities

  • Provide secretarial support for all aspects of the Athletic department while maintaining confidentiality.

  • Maintain and schedule all meetings for the Athletic Director

  • Prepare type letter, emails, reports, and memos.

  • Maintains a regular filing system for athletic director and the athletic department.

  • Processes incoming correspondence for the department.

  • Distribute all incoming mail to the appropriate department and/or staff.

  • Orders and maintains office supplies as needed.

  • Welcomes department visitors and arranges for their comfort.

  • Handles incoming telephone lines, screens calls and forwards to appropriate department/person.

  • Record and prepare minutes for staff and committee meetings

  • Assist student athletes with concerns and/or problems when appropriate.

  • Provides student workers that work in Athletic department with paychecks.

  • Responsible for picking up Athletic employees payroll checks on pay day.

  • Perform record- keeping and clerical functions (keyboarding, copying, faxing, answering telephones, etc.).

  • Be available to work 8 a.m. – 5 p.m., Monday through Friday.

  • Other duties as assigned by the Athletic Director.

Requirements

  • Secretarial, office and/or administration experience
  • Skilled in use of Microsoft Office Applications
  • Excellent communication skills
  • Organized, accurate, thorough and deadline focused
  • Customer -service oriented

Qualifications

  • High School Diploma or GED
  • Some college preferred

How to Apply

Please submit a cover letter, resume, and a completed Application for Educational Support Staff Employment either in person, via email at HROffice@hamptonu.edu, or fax to (757) 727-5969: 

Office of Human Resources

Hampton University

Hampton, VA 23668

 **No phone calls

**Incomplete applications will not be considered

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