Employment Opportunities

Position:
Secretary
Department:
Honors College
Date Posted:
07/24/2018
Closing Date:
Open Until filled

Description

This position is responsible for providing high-level administrative support for Honors College Director and Coordinator of Honors by performing functions such as those outlined in under job duties.  

Duties and Responsibilities

• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.

•Arrange conferences, meetings, and travel reservations for office personnel.

•Complete forms in accordance with university procedures.

•Compose, type, and distribute meeting notes, routine correspondence, and reports.

•Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.

•Locate and attach appropriate files to incoming correspondence requiring replies.

•Mail newsletters, promotional material, and other information.

•Maintain scheduling and event calendars.

•Make copies of correspondence and other printed material.

•Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters.

•Schedule and confirm appointments for students, faculty, or visitors.

•Set up and maintain paper and electronic filing systems for records, correspondence, and other material.

•Take dictation in shorthand or by machine, and transcribe information.

•Collect and disburse funds from cash accounts, and keep records of collections and disbursements.

•Conduct searches to find needed information, using such sources as the Internet.

•Coordinate conferences and meetings.

•Establish work procedures and schedules, and keep track of the daily work of work study staff.

•Learn to operate new office technologies as they are developed and implemented.

•Manage projects, and contribute to committee and team work.

•Operate electronic mail systems and coordinate the flow of information both internally and with other organizations.

•Order and dispense supplies. 

•Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.

•Supervise other clerical staff, and provide training and orientation to new staff.

•Operate office equipment such as copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.

Qualifications

  • Must have a high school diploma or GED and previous professional experience.
  • Must have proficiency in the use of Microsoft Office Suite of products including MS Word, Excel, Access, PowerPoint and Outlook.
  • Must have strong communication and organization skills.
  • Have the ability to be flexible and work well either alone or as part of a team
  • Be high energy and commitment to accomplishment
  • Perform multiple tasks and work effectively under pressure
  • Possess strong interpersonal skills.
  • Have the ability to provide services and accurate information in a courteous and timely manner

How to Apply

Please submit a cover letter, resume, and a completed Application for Educational Support Staff Employment either in person, via email at HROffice@hamptonu.edu, or fax to (757) 727-5969: 

Office of Human Resources

Hampton University

Hampton, VA 23668

 **No phone calls

**Incomplete applications will not be considered

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