Employment Opportunities

Position:
Secretary
Department:
Office of Development
Date Posted:
09/27/2017
Closing Date:
Open Until filled

Description

  • Creates, maintains, and enhances the relationships between the Office of Development and the University;  
  • Assists with and attends appropriate Office of Development events locally; 
  • Assists with annual events such as the Gala of Hope, Easter by-the-Bay Egg-stravaganza, Ministers’ Conference, and other events as indicated; 
  • Develops reports to support office efforts with planning and implementing events; 
  • Maintains office records and ensures adherence with policies regarding reporting and respective timelines;
  • Works and participates as an effective member of the overall team;
  • Performs other related duties for the Office of Development as assigned.

Duties and Responsibilities

  • Provides general administrative and clerical support including mailing, scanning, faxing and copying to management.
  • Answers phones promptly and uses good judgment to prioritize the distribution of messages in a timely manner.
  • Maintains electronic and hard copy filing system.
  • Coordinates and maintains records for staff office space, phones, and office keys.
  • Opens, logs, sorts, and distributes incoming correspondence.
  • Performs data entry and scans documents.
  • Creates and modifies various documents using Microsoft Office.
  • Prepares and modifies documents including correspondence, reports, drafts, memos and emails.
  • Prepares meeting materials and assists with the development of PowerPoint presentations.
  • Schedules and coordinates meetings, appointments and travel arrangements for the Assistant Vice President for Development.
  • Coordinates conference calls as needed or anticipated.
  • Prepares, maintains and manages interview schedules and correspondence.
  • Helps prepare weekly reports and other departmental projects as needed.
  • Compiles and sends new hire information to accepted applicants.
  • Maintains and files applicant information.
  • Assists in resolving any administrative problems.
  • Runs company’s errands to various departments, post office and office supply store.
  • Responsible for keeping inventory of all office supplies and placing orders for replenishment if needed.
  • Performs all other related duties as assigned.

Qualifications

  • Working knowledge of database software required.
  • Relational database systems preferred.
  • Operation of a computer, codes and their applications, and generation of reports.
  • Ability to juggle multiple projects with superb accuracy
  • Strong administrative skills
  • Exceptional customer service skills, over the phone and in person, with our customers and internal departments
  • Strong sense of urgency and problem solving skills
  • Oral and written communications skills.
  • Interpersonal skills using tact, patience and courtesy.
  • Establish and maintain cooperative and effective working relationships with others.

How to Apply

Please submit a cover letter, resume, and a completed Application for Educational Support Staff Employment either in person, via email at HROffice@hamptonu.edu, or fax to (757) 727-5969: 

Office of Human Resources

Hampton University

Hampton, VA 23668

 **No phone calls

**Incomplete applications will not be considered

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