Employment Opportunities

Position:
Secretary
Department:
Convocation Center
Date Posted:
10/04/2017
Closing Date:
Open Until filled

Description

Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

Duties and Responsibilities

  • Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
  • Arrange meetings, and travel reservations for office personnel.
  • Complete forms in accordance with company procedures.
  • Compose, type, and distribute meeting notes, routine correspondence, and reports.
  • Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.
  • Locate and attach appropriate files to incoming correspondence requiring replies.
  • Maintain incoming and outgoing mail.
  • Maintain scheduling and event calendars.
  • Make copies of correspondence and other printed material.
  • Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters.
  • Schedule and confirm appointments for clients, customers, or supervisors.
  • Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
  • Take meeting notes.
  • Conduct searches to find needed information, using such sources as the Internet.
  • Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipts of supplies.
  • Learn to operate new office technologies as they are developed and implemented.
  • Operate electronic mail systems and coordinate the flow of information both internally and with other organizations.
  • Prepare and mail checks.
  • Supervise student workers, and provide training and orientation to new staff.
  • Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.
  • Other duties as assigned by managers.

Qualifications

  • Administrative writing skills

  • Reporting skills

  • Supply management skills

  • Ability to handle scheduling

  • Knowledge of Microsoft Office and typing capability

  • Must demonstrate professionalism

  • Ability to maintain confidentiality

  • Organizational skills

  • Excellent verbal communication skills

How to Apply

Please submit a cover letter, resume, and a completed Application for Educational Support Staff Employment either in person, via email at HROffice@hamptonu.edu, or fax to (757) 727-5969: 

Office of Human Resources

Hampton University

Hampton, VA 23668

 **No phone calls

**Incomplete applications will not be considered

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