Employment Opportunities

Position:
Secretary
Department:
Athletics (Football)
Date Posted:
02/05/2018
Closing Date:
Open Until filled

Description

The secretary for the Football office will provide secretarial and administrative support for all of the coaches within the Football office.  

Duties and Responsibilities

  • Provide secretarial support for all aspects of the Football office while maintaining confidentiality.

  • Maintain and schedule all meetings for Head Coach.

  • Prepare type letter, emails, reports, and memos.

  • Maintains a regular filing system for the Head Coach and the Football office.

  • Processes incoming correspondence for the department.

  • Orders and maintains office supplies as needed.

  • Responsible for initiating purchase orders, check requests, and travel advance request.

  • Handles incoming telephone lines, screens calls and forwards to appropriate department/person.

  • Assist student athletes with concerns and/or problems when appropriate.

  • Responsible for providing student-workers for the football office daily task.

  • Perform record- keeping and clerical functions (keyboarding, copying, faxing, answering telephones, etc.).

  • Be available to work promptly at 8 a.m. – 5 p.m., Monday through Friday.

  • Perform other duties as assigned.

Requirements

Working Conditions & Physical Requirements:

A high school diploma or GED is required.  Applicants should be proficient using office equipment, including computers, printers, copiers, scanners and typewriters.  The candidate must be proficient with Microsoft Office software and email.  Familiarity with the Banner software system is preferred.

Physical Demands: 

Position requires sitting for prolonged periods of time at a desk/computer workstation.  

Qualifications

  • High School Diploma or GED

  • Some college preferred

  • Secretarial, office and/or administration experience

  • Skilled in use of Microsoft Office Applications

  • Excellent communication skills

  • Organized, accurate, thorough and deadline focused

  • Customer service oriented

How to Apply

Please submit a cover letter, resume, and a completed Application for Educational Support Staff Employment either in person, via email at HROffice@hamptonu.edu, or fax to (757) 727-5969: 

Office of Human Resources

Hampton University

Hampton, VA 23668

 **No phone calls

**Incomplete applications will not be considered

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