Employment Opportunities

Position:
Secretary
Department:
Auxiliary Services
Date Posted:
06/07/2018
Closing Date:
Open Until filled

Description

Serve as an Assistant to the Director for Auxiliary Services. Coordinate and implement the special interests of the Auxiliary Services Units by providing administrative support to thirteen auxiliary operations (residence halls, university rental properties, University Cleaners, gourmet services, university dining hall, mailroom, collegiate bookstore, Holly Tree Inn, Trustee House, insurance, telecommunications, Hampton University Business Incubator and vending).

Duties and Responsibilities

  • Answer all incoming calls to the Office of Auxiliary Services

  • Prepare and manage correspondence, reports and documents

  • Take, type and distribute minutes of meetings

  • Organize internal and external events (commencement, alumni weekend, ministers conference, opening of School, opening convocation, and senior salute) by creating and implementing requisitions

  • Order, follow thru and maintain all event supplies (linen, shower curtains, bath mats, soap, first aid kits, Blankets, pillows, blinds and mattresses)

  • Order and maintain office supplies

  • Maintain event schedules and calendars

  • Handle incoming mail and other materials

  • Process and follow thru with all incoming service requests

  • Set up and maintain filing systems

  • Prepare and manage budget documents (budget waivers, transfers and requisitions)

  • Create and maintain housing lease agreements (residence halls and rental properties)

  • Conduct routine walk thru inspections (residence halls and rental properties)

  • Cover the university switchboard when necessary

  • All other duties as assigned

Requirements

  • Perform multiple tasks

  • Demonstrate excellent organizational skills

  • Interface well with all levels of personnel and management

  • Work effectively under pressure

Qualifications

  • Previous professional experience

  • Proficient computer skills including word, excel, outlook, and banner

  • Excellent communications skills both verbal and written

  • High energy and commitment to accomplishment

How to Apply

Please submit a cover letter, resume, and a completed Application for Educational Support Staff Employment either in person, via email at HROffice@hamptonu.edu, or fax to (757) 727-5969: 

Office of Human Resources

Hampton University

Hampton, VA 23668

 **No phone calls

**Incomplete applications will not be considered

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