Proposal Routing and Approval Procedures
- Fill out the HU INTENT TO SUBMIT A PROPOSAL Form completely
- Obtain an approval signature from your department head, School Dean/Budget Executive, Provost (or Vice President) Vice President for Development (Foundation/Corporations/Individuals Only) and the Vice President/Office of Governmental Relations.
- Complete the Proposal Narrative.
- Complete the proposal budget in collaboration with the Office of Sponsored Programs. If credit for the proposal, or for the allocation of indirect cost recover, is to be distributed among multiple units, the principal investigator, the co-principal investigator and the heads of all involved units/departments must agree to the division and sign the appropriate lines.
- Remember Proposals that include university matching dollars, indirect cost recovery variances, new space or regulatory clearances, require institutional approvals. Extra time should be allowed for these approvals.
- Special clearance is also required for projects which use human subjects, animal subjects, or which involve recombinant DNA. For these types of studies, you must submit a protocol, well in advance, the Animal Review Committee. The committee will assign you a protocol number, which you will record on the Intent to Submit a Proposal Form. Protocol review proceeds independently of the proposal approval process.
- Complete the REQUEST TO APPLY FOR GRANT/CONTRACT Form by getting the signed approvals of the: Department Chairperson/Director, School Dean, Budget Executive, Vice President for Technology, Provost (or Vice President), V.P. for Development (or Representative), V.P./Office of Governmental Relations (or Representative), V.P. for Business Affairs (or Representative) and President.
- When all of the above steps have been completed, bring the original copies of the proposal, including the budget and budget narrative, to the Office of Sponsored Program for submission, final review and approval. The Office of Sponsored Programs will review the budget and proposal for accuracy and completeness, and will acquire the necessary signatures on the proposal including all compliance certifications. The OSP will then forward the proposal packet to sponsor.
Program for submission, final review and approval. The Office of Sponsored Programs (OSP) will review the budget and proposal for accuracy and completeness, and will acquire the necessary signatures on the proposal including all compliance certifications. The OSP will then forward the proposal packet to sponsor.
