Student Counseling Center - Transfer Student Welcome Message
Congratulations on your acceptance to Hampton University! The Student Counseling Center (SCC) staff would like to take this opportunity to welcome you to your new “Home By The Sea.” The SCC facilitates Transfer Students’ transition. If you have not declared a major, we (the SCC) provide your academic guidance. If you have declared a major, your authoritative guidance will come from the Department in which it is located. Because our objective is to make your transition as smooth as possible, we have prepared this message to assist you to complete matriculation processes. Adhering to the directions for the tasks given below will save you time and energy, and promote timely completion.
All of the due dates mentioned in this letter were provided to you in the Enrollment Guide sent to you by the Office of Admission, and we trust that you have met all of them. We would also suggest that you go to the University webpage, www.hamptonu.edu, and type “registration guide” in the search box to access the Office of Freshmen Studies’ “Communiqué and Registration Guide.” Although it is for freshman students, it is filled with much useful information about Hampton. Use the student ID# that was issued to you for financial purposes.
The elements to be discussed below are: transcripts and transcript evaluation, medical clearance, deposits and housing, and new student orientation.
- Submit Your Final Transcript
When you applied to Hampton University, you submitted your admission application with official transcripts from any colleges you attended. If you completed any courses since then, and/or are currently taking Summer 2011 courses, the University needs those as well. You must arrange for those transcripts to be reported to the Admissions Office as soon as you receive them.
- Note: Students who transfer with 30 or more credits need not register for University 101 (UNV 101). If you have under 30 credits, we suggest you wait until the spring semester to take the course.
- The Transcript Evaluation Process
Upon receipt of your materials, the Office of Admissions forwards a copy of your transcripts to your major department (for example, Accounting, Psychology, etc.). Students who have not declared a major are classified as Undecided or Undeclared (UND), and are advised by the Student Counseling Center Academic Counselors until a major has been decided upon. Please provide catalogue descriptions of the courses to help the departmental representative who evaluates your transcripts. When completed, s/he sends the official evaluation to the Office of the Registrar. The Registrar’s office logs your transfer credits into the system. You may go to HUNet to view the courses that have been accepted and credited to you. You will use the same process for accessing as for the Communique.
Please note that this process may take more time than you would expect. We encourage you to contact your department to follow up on the status of your transcripts prior to your arrival. Let us know if we can assist you. Please remember to include your name and phone number on all communications, including messages.
- Medical Clearance
Students must be medically cleared. If you have not been cleared, a medical hold will be placed in your record will block registering for classes. If you have not already done so, please mail or hand deliver your completed medical form found in the Hampton University Enrollment Guide; DO NOT FAX it. The address is Hampton University Health Center, 55 East Tyler Street, Hampton, VA 23668,
Advance deposits are due by August 1st. All enrolling students, including those who receive financial aid, who will live in campus residence halls, must pay the $600.00 deposit. Not paying the proper deposits will impede housing and registration. The deposit for those planning to live off campus is $525.00. A cashiers check or money order must be sent to Hampton University Business Office, Hampton, VA 23668.
Paying the deposit now allows you to pre-register online between now and 4:00 p.m., June 17, 2011.
If you have any questions concerning fees, please contact Student Accounts
1-800-624-3327. Please direct Financial Aid questions to that office at 757-727- 5332.
The offices of the Deans of Men and Women handle residence hall assignments. You will receive your assignments by U. S. mail after the University has received your $600.00 deposit. This will not be done through verbal communication.
- New Student Check-in and Orientation
Saturday, August 27th is the check-in date for New Transfer Students. Remember to bring all documents related to your admission to Hampton University with you. (If you do not have at least an accordion expansion file for organizing your documents, now is the time to get one.) You will receive a New Student Orientation calendar with a detailed schedule of events for the week.
Finally, keep in mind that Hampton may do things differently from the way they were done at the college or university from which you have transferred. Follow Hampton’s instructions, and make no assumptions about anything! Since you will be expected to comply with Hampton’s expectations and regulations, it is very important to ask your questions. There will be occasions when the person with whom you are speaking does not have the answer you need, and may transfer you to someone who will be able to help you. Please be assured that the intention is to give you the service you require.
If you have any questions regarding the content of this message or something
not covered, please call us at 757-727-5617. Again, welcome to Hampton University.
We look forward to meeting you in August.