Freshman Studies

Pirate Academic Notification (PAN-ALERT) – For Faculty

Program description

Hampton University has a vested interest in students doing well in their courses. The Pirate Academic Notification system exemplifies how the academic community rallies together to support student success. We come together to support those who are in need of assistance and support student learning. This intervention is only one step in the retention efforts of our student population. PAN – ALERT is an online early intervention method that allows faculty and educators alike to identify struggling students and connect them to college resources.

Are there students in your classes who:

  • Have missed several class periods within the first few weeks of class?
  • Have low test grades and/or quiz?
  • Could use assistance with time management or study skills?
  • Have writing, reading, and math deficiencies?
  • Displays social misconduct?
  • Disruptive in the class room?
  • Have personal issues that interfere with class attendance?

The Pirate Academic Notification Form is designed to:

  • Help faculty identify at risk students early in their semester and provide academic support
  • Help students address issues that interfere with their success
  • Refer students to appropriate college resources
  • Assist students in becoming academically successful
  • Build collaborative and productive relationships between faculty, staff and counselors to provide an effective means of intervention that will improve student retention and success.

Pirate Academic Notification Procedures

Each semester referrals are submitted to the
campus contact by completing the PAN-ALERT Form (login required).

( Refer only one student per form to preserve confidentiality.)

Please be sure to let your students know they have been identified as at risk of failing and a PAN-ALERT has been issued. The student should expect an e-mail correspondence and letter in regards to their next step.

Student Contact:  Students are encouraged to respond within 48 hours of receiving the notification.

  • Students who have not responded 72 hours after the initial referral will be notified and given another opportunity to contact the office for assistance.
  • One week after the initial referral, the designee sends follow up to the professor and indicates which students were contacted.

During the initial appointment:

  • Student signs the follow up form providing permission to inform referring instructor of topics addressed during meeting
  • Student completes an academic intake form to determine their needs
  • Academic intervention
  • Handouts regarding student success may be given and techniques discussed regarding main areas of concern
  • Student may be referred to Assessment Center, Reading Lab, Math Lab, Writing Center, Student Health Center, Counseling, etc.

During the semester: Students will be required to meet with a counselor once every two weeks or as often as needed.

Follow up: Designee will follow up with the individual Professor regarding student contact. The follow up may include whether or not contact was made and or what resources were recommended.

Please understand the information you provide will be shared with the students.