Employment Opportunities

Annual Fund Manager
Alumni Affairs
Date Posted:
Closing Date:
Open Until filled


The OAA Annual Fund Manager reporting to the Director of Alumni Affairs, is responsible for the overall management and strategic planning of alumni annual giving, consisting of annual contributions designated primarily towards the University’s Unrestricted Fund and General Scholarships. The Annual Fund Manager will be charged with strategically developing and managing robust cultivation, solicitation and stewardship programs for Annual Fund level donors (i.e. donors giving $999 or less annually). The Manager will be responsible for exercising independent judgment to achieve Annual Fund gift revenue goals and will work closely with the Director of Alumni Affairs, Office of Development staff, and specific volunteers.

Travel Requirements: Travel may be necessary for up to 10% of the time (local, regional, national, international) by air, car, and, or rail to attend relevant donor-centered events.

Duties and Responsibilities

  • Creates, maintains, and enhances the relationships between the alumni and the University;
  • Assists with alumni events locally;
  • Assists with annual events such as Alumni weekend, Homecoming, parents weekend, assembly meetings and class reunions;
  • Develops reports to support office efforts with alumni planning and implementing events;
  • Assists with and attends appropriate Alumni Association, Alumni Affairs, and Office of Development events;
  • Maintains office records and ensures adherence with policies regarding reporting and respective timelines.
  • Works and participates as an effective member of the overall team;
  • Performs other related duties for Alumni Affairs and Development as assigned.


  • Proactively cultivate, prepare for solicitation and steward donors in the 1868 Loyal Blue Society through the Annual Fund Campaign;
  • Seek ways to successfully acquire new alumni donors from the Alumni Never Given (ANG) non-donor segment and reclaim lapsed donors;
  • Work cooperatively with the Director of Alumni Affairs to upgrade gifts to the Presidential Associates level ($2,500) and up;
  • Collaborate with the Director of Alumni Affairs and other development staff to plan and implement proactive donor cultivation and stewardship program for the President’s Circles Level donors. Develop effective ways to maintain personal contact with Circle members.
  • Manage Annual Fund prospects and build personal relationships with a strategic segment of the file through a donor/prospect portfolio;
  • Develop, plan and execute programs and events designed to cultivate, recruit, upgrade and recognize new and current members of the Annual Giving Societies to increase donor loyalty to Hampton University, including management of invitation lists, mailings, entertainment format and location for events;
  • Supervise the Annual Fund communications strategy and provide oversight of digital and print content, acknowledgement and database management, and the student/volunteer call center;
  • In cooperation with the Communications/Marketing and Brand team, ensure the messaging and brand standards of the University and the department are met in all aspects of the Annual Giving Program;
  • Serve as an event lead/co-lead for the Annual #OneHampton Day of Giving fundraising activity;
  • Serve as an event lead/co-lead for the Alumni Homecoming Biggest Day Party Ever;
  • Work closely with the Assistant Director for Class Affairs and Reunions to achieve departmental goals for annual class giving goals;
  • Provide monthly and ad hoc comprehensive and programmatic reporting and analysis of the Alumni Annual Fund to the Director of Alumni Affairs, and others as directed;
  • Provide excellent customer service, anticipating and exceeding the needs of our donors. Update and maintain records as applicable in the CRM database.
  • Recruit and manage alumni and student volunteers;


The candidate must have excellent interpersonal skills, telephone etiquette, communication, and customer services skills. The applicant must possess knowledge of Microsoft Office and other database applications. The successful candidate must be punctual, a self-starter, and able to work well independently and with others. The candidate must be professional at all times with excellent time management and organizational skills

  • Excellent interpersonal and leadership skills, along with the ability to work with diverse internal and external constituencies
  • Ability to interface with all levels of the organization and high-level donors
  • Strong organizational skills and attention to detail, in conjunction with comfort level of working in a fast-paced environment while handling multiple projects required
  • Demonstrated strong written and oral communication skills
  • Proven ability to work effectively in a collaborative, team environment
  • Experience working with and managing volunteers preferred
  • Personal solicitation experience required
  • Skill in use of personal computers, standard office software applications, and fundraising software, with an understanding of database management
  • Ability to maintain confidentiality
  • Valid driver's license with a good 3-year driving history
  • Understanding and passion for collegiate athletics
  • Mature judgment

How to Apply

Please submit a cover letter, resume, and a completed Application for Educational Support Staff Employment eithe rvia email at HROffice@hamptonu.edu or fax to (757) 727-5969:

Office of Human Resources

Hampton University

Hampton, VA 23668

**No phone calls

**Incomplete applications will not be considered

**As a condition of employment, Hampton University requires all employees to be vaccinated against COVID-19, unless you submit and are approved for a medically contraindicated exemption or religious exemption.

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