Employment Opportunities

Position:
Administrative Assistant
Department:
Graduate College
Date Posted:
10/07/2022
Closing Date:
Open Until filled

Description

The Administrative Assistant is responsible for the daily oversight of the Graduate College office and providing direct administrative support to the Graduate College Dean.

Duties and Responsibilities

  • Ensure the Graduate College is open and ready for daily operation at 8:00 a.m.

  • Access voice mail and email upon arrival and throughout the day, to make certain applicable action is taken in a timely manner.

  • Provide front line customer service support in a professional and courteous manner via in person, phone, and email correspondence

  • Manage an effective and efficient filing system

  • Process internal and external forms/documents (i.e., travel, purchase orders, office supplies, etc.). oversee all transactions to completion

  • Process incoming mail (date stamped and disseminate accordingly)

  • Minute recorder for Graduate Council meetings, prepare agenda and disseminate meeting materials

  • Assist with graduate student registration

  • Assist with Graduate College Day recruitment event/preparations

  • Assist with Graduate College social media and website updates

  • Assist with Graduate College commencement preparations (i.e. diploma preparation, Graduate College Commencement celebration)

  • Manage the Dean’s calendar

  • Draft correspondence for the Dean’s review and approval

  • Disseminate correspondence on behalf of the Dean

  • Arrange and confirm meetings for the Dean

  • Effectively responding to other duties as assigned by the Dean

Qualifications

  • At least one year of administrative experience

  • Microsoft Office including Outlook, Word, and Excel

  • Must be able to provide outstanding customer service

  • Ability to demonstrate tact and initiative when working with others

  • Able to perform multiple tasks with similar deadlines

  • Demonstrate excellent organizational and planning skills

How to Apply

Please submit a cover letter, resume, and a completed Application for Educational Support Staff Employment either via email atHROffice@hamptonu.eduor fax to (757) 727-5969:

Office of Human Resources

Hampton University

Hampton, VA 23668

**No phone calls

**Incomplete applications will not be considered

**As a condition of employment, Hampton University requires all employees to be vaccinated against COVID-19 to include the COVID-19 booster, unless you submit and are approved for a medically contraindicated exemption or religious exemption.

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