Employment Opportunities
Description
The Administrative Assistant is responsible for the daily oversight of the Graduate College office and providing direct administrative support to the Graduate College Dean.
Duties and Responsibilities
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Ensure the Graduate College is open and ready for daily operation at 8:00 a.m.
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Access voice mail and email upon arrival and throughout the day, to make certain applicable action is taken in a timely manner.
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Provide front line customer service support in a professional and courteous manner via in person, phone, and email correspondence
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Manage an effective and efficient filing system
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Process internal and external forms/documents (i.e., travel, purchase orders, office supplies, etc.). oversee all transactions to completion
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Process incoming mail (date stamped and disseminate accordingly)
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Minute recorder for Graduate Council meetings, prepare agenda and disseminate meeting materials
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Assist with graduate student registration
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Assist with Graduate College Day recruitment event/preparations
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Assist with Graduate College social media and website updates
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Assist with Graduate College commencement preparations (i.e. diploma preparation, Graduate College Commencement celebration)
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Manage the Dean’s calendar
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Draft correspondence for the Dean’s review and approval
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Disseminate correspondence on behalf of the Dean
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Arrange and confirm meetings for the Dean
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Effectively responding to other duties as assigned by the Dean
Qualifications
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At least one year of administrative experience
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Microsoft Office including Outlook, Word, and Excel
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Must be able to provide outstanding customer service
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Ability to demonstrate tact and initiative when working with others
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Able to perform multiple tasks with similar deadlines
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Demonstrate excellent organizational and planning skills
How to Apply
Please submit a cover letter, resume, and a completed Application for Educational Support Staff Employment either via email atHROffice@hamptonu.eduor fax to (757) 727-5969:
Office of Human Resources
Hampton University
Hampton, VA 23668
**No phone calls
**Incomplete applications will not be considered
**As a condition of employment, Hampton University requires all employees to be vaccinated against COVID-19 to include the COVID-19 booster, unless you submit and are approved for a medically contraindicated exemption or religious exemption.