Employment Opportunities

Position:
Secretary
Department:
Biological Sciences
Date Posted:
07/28/2021
Closing Date:
Open Until filled

Description

The Secretary assigned to the Department of Biological Sciences is responsible for providing administrative/secretarial support to participants (primarily students and faculty) in Biology programs at Hampton University.

Duties and Responsibilities

  • Create, compose, prepare and maintain correspondence and information independently or from oral/written instructions.

  • Maintain a variety of files and records, including some that are confidential in nature. Compile and prepare, duplicate and collate materials; review, check, correct and compile a variety of information; verify data for accuracy, completeness and compliance with established procedures.

  • Organize and manage the day-to-day activities of Chair and program(s) to ensure efficient and effective program and office operations; coordinate communications; assist chair with administrative matters; and resolve conflicts.

  • Receive, open and route mail; order, issue and maintain department supplies and forms. Order and disburse a variety of materials to other departments, faculty, students and the community.

  • May provide training and work direction to work study students as assigned.

  • Schedule meetings and appointments for chair; prepare agenda items for meetings; maintain records, attend meetings, take notes and prepare minutes for distribution to appropriate personnel as needed.

  • Initiate and answer telephone calls; screen and direct calls and visitors to appropriate personnel; schedule and confirm appointments. Respond to requests for information from students, staff and the general public regarding programs, policies, procedures and regulations.

  • Coordinate and prepare new faculty obtaining all required documents for Request for Contract.

  • Research, compile and complete all Biology academic and routine reports.

  • Maintain accurate record keeping of Biology materials relative to all faculty on an ongoing basis.

  • Perform other duties as assigned by the Chair.

  • Establish and maintain cooperative and effective working relationships with others.

Qualifications

  • Working knowledge of word processing and database software required.

  • Operation of a computer and computer applications.

  • Ability to juggle multiple projects with accuracy and problem solving skills

  • Strong administrative skills

  • Exceptional customer service skills, over the phone and in person

  • Oral and written communications skills.

  • Interpersonal skills using tact, patience and courtesy.

How to Apply

Please submit a cover letter, resume, and a completed Application for Educational Support Staff Employment either via email atHROffice@hamptonu.eduor fax to (757) 727-5969:

Office of Human Resources

Hampton University

Hampton, VA 23668

**No phone calls

**Incomplete applications will not be considered

**As a condition of employment, Hampton University requires all employees to be vaccinated against COVID-19, unless you submit and are approved for a medically contraindicated exemption or religious exemption.

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