Employment Opportunities

Position:
Administrative Assistant
Department:
Computer Center
Date Posted:
10/07/2022
Closing Date:
Open Until filled

Description

The Administrative Assistant performs clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers. The successful candidate will enhances effectiveness of the Center for Information (CIT) department by working directly with the managers and CIT staff, and be responsible for overseeing the daily operations of the department.

To be successful in this role, her/his duties would include communicating with department heads, relaying important information or policy changes from upper management and implementing incentives to enhance productivity for the department/staff. Often the first point of contact for internal and external parties, this position requires a customer service and communication focused individual that understands how to support the changing priorities required as part of their job duties.

Duties and Responsibilities

  • Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
  • Organizes work by reading and routing correspondence; collecting information; initiating telecommunications.
  • Maintains department schedule by maintaining calendars for department personnel; arranging meetings, conferences, teleconferences, and travel.
  • Completes requests by greeting customers, in person or on the telephone; answering or referring inquiries.
  • Maintains customer confidence and protects operations by keeping information confidential.
  • Prepares reports by collecting information.
  • Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
  • Keeps equipment operational by following manufacturer instructions and established procedures.
  • Secures information by completing database backups.
  • Provides historical reference by utilizing filing and retrieval systems.
  • Maintains technical knowledge by attending educational workshops; reading secretarial publications.
  • Contributes to team effort by accomplishing related results as needed.
  • Reporting project status to the Director and senior management and working with them to improve office operations and procedures

Qualifications

  • High school diploma or equivalent required
  • Excellent interpersonal skills, knowledge of Microsoft Office, and general office skills.
  • Working knowledge of MS Word software required
  • Operation of a computer and computer applications.
  • Able to use printer/copier/fax
  • Strong administrative skills, oral, and written communication skills
  • Exceptional customer service skills, over the phone and in person
  • Interpersonal skills using tact, patience and courtesy

How to Apply

Please submit a cover letter, resume, and a completed Application for Educational Support Staff Employment either via email atHROffice@hamptonu.eduor fax to (757) 727-5969:

Office of Human Resources

Hampton University

Hampton, VA 23668

**No phone calls

**Incomplete applications will not be considered

**As a condition of employment, Hampton University requires all employees to be vaccinated against COVID-19 to include the COVID-19 booster, unless you submit and are approved for a medically contraindicated exemption or religious exemption.

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