Employment Opportunities

Position:
Administrative Assistant
Department:
Operation Analysis and Research
Date Posted:
01/18/2023
Closing Date:
Open Until filled

Description

The Administrative Assistant is responsible for providing intermediate to advance administrative and technical support. Should be proficient in nearly all aspects of the work. The Incumbent also participates in data collection, survey administration, and assists with internal and external reporting.

Duties and Responsibilities

  • Provides general administrative and clerical support including mailing, scanning, faxing and copying to management.
  • Answers phones promptly and uses good judgment to prioritize the distribution of messages in a timely manner.
  • Maintains electronic and hard copy filing system.
  • Coordinates and maintains records for staff office space, phones, and office keys.
  • Opens, logs, sorts, and distributes incoming correspondence.
  • Performs data entry and scans documents.
  • Creates and modifies various documents using Microsoft Office.
  • Prepares and modifies documents including correspondence, reports, drafts, memos and emails.
  • Prepares meeting materials and assists with the development of PowerPoint presentations.
  • Schedules and coordinates meetings, appointments and travel arrangements.
  • Coordinates conference / zoom calls as needed.
  • Prepares, maintains and manages interview schedules and correspondence.
  • Helps prepare weekly reports and other departmental projects as needed.
  • Responsible for keeping inventory of all office supplies and placing orders for replenishment if needed.
  • Performs all other related duties as assigned.

Requirements

  • Creates, maintains, and enhances the relationships between the Office of Operations Analysis and Research and the University;
  • Develops reports to support office efforts with planning and implementing events;
  • Maintains office records and ensures adherence with policies regarding reporting and respective timelines;
  • Works and participates as an effective member of the overall team;

Qualifications

  • Working knowledge of database software required.
  • Ability to generate reports using various computer applications.
  • Exceptional interpersonal and customer service skills, using tact, patience and courtesy over the phone and in person is required.
  • Strong oral and written communications skills with the ability to multitask.
  • Establish and maintain cooperative and effective working relationships with others.
  • Proficient with Microsoft Office Suites and applications to include Excel and Access.
  • Proficient with BANNER is preferred, but not required.

How to Apply

Please submit a cover letter, resume, and a completed Application for Educational Support Staff Employment either via email atHROffice@hamptonu.eduor fax to (757) 727-5969:

Office of Human Resources

Hampton University

Hampton, VA 23668

**No phone calls

**Incomplete applications will not be considered

**As a condition of employment, Hampton University requires all employees to be vaccinated against COVID-19 to include the COVID-19 booster, unless you submit and are approved for a medically contraindicated exemption or religious exemption.

Return to Employment Opportunities List

Forms