Employment Opportunities
Description
Under general supervision, coordinates, oversees, and/or performs a wide variety of administrative support activities for the dean. Assignments may be confidential in nature. The Administrative Assistant will report to the Dean of the University College.
Duties and Responsibilities
- Provides office support for the dean, to include screening and handling telephone communications, greeting and directing visitors, and serves as a primary point of contact and liaison between the office, students, and external constituencies on a range of day-to-day issues.
- Organizes and facilitates meetings and special events; schedules and coordinates dates and times, venues, attendance, agendas, and facilities;
- Takes, transcribes and distributes minutes and provides administrative support on matters arising from meetings.
- Composes and prepares written documentation and correspondence for the office;
- Creates documents, forms, spreadsheets.
- Schedules and coordinates the dean's appointments and/or travel arrangements and coordinates and oversees daily office activities.
- Gathers, enters, and/or updates data to maintain departmental records and databases, as appropriate; establishes and maintains files and records for the office.
- Coordinates the day-to-day management of supplies and equipment, as appropriate, to include maintenance, inventory management, logistics, security, and related activities.
- Enhances professional growth and development through in-service meetings, and workshops.
- Performs miscellaneous job-related duties as assigned.
Requirements
- Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
- Skill in organizing resources and establishing priorities.
- Superior computer proficiency in Microsoft Word/Excel/PowerPoint and Google Suite
- Ability to create, compose, and edit written materials.
Qualifications
- HS Diploma, or equivalent (some college preferred)
- Excellent communication skills with demonstrated capabilities of maintaining confidential information and handling sensitive data with discretion and tact.
- Must possess the ability to handle multiple tasks, deadlines, and time constraints in a calm and effective manner.
- Detail oriented, with the ability to work in a team environment.
How to Apply
Please submit a cover letter, resume, and a completed Application for Educational Support Staff Employment either via email atHROffice@hamptonu.eduor fax to (757) 727-5969:
Office of Human Resources
Hampton University
Hampton, VA 23668
**No phone calls
**Incomplete applications will not be considered
**As a condition of employment, Hampton University requires all employees to be vaccinated against COVID-19 to include the COVID-19 booster, unless you submit and are approved for a medically contraindicated exemption or religious exemption.
