Employment Opportunities

Position:
Administrative Assistant
Department:
University College
Date Posted:
10/07/2022
Closing Date:
Open Until filled

Description

Under general supervision, coordinates, oversees, and/or performs a wide variety of administrative support activities for the dean. Assignments may be confidential in nature. The Administrative Assistant will report to the Dean of the University College.

Duties and Responsibilities

  • Provides office support for the dean, to include screening and handling telephone communications, greeting and directing visitors, and serves as a primary point of contact and liaison between the office, students, and external constituencies on a range of day-to-day issues.
  • Organizes and facilitates meetings and special events; schedules and coordinates dates and times, venues, attendance, agendas, and facilities;
  • Takes, transcribes and distributes minutes and provides administrative support on matters arising from meetings.
  • Composes and prepares written documentation and correspondence for the office;
  • Creates documents, forms, spreadsheets.
  • Schedules and coordinates the dean's appointments and/or travel arrangements and coordinates and oversees daily office activities.
  • Gathers, enters, and/or updates data to maintain departmental records and databases, as appropriate; establishes and maintains files and records for the office.
  • Coordinates the day-to-day management of supplies and equipment, as appropriate, to include maintenance, inventory management, logistics, security, and related activities.
  • Enhances professional growth and development through in-service meetings, and workshops.
  • Performs miscellaneous job-related duties as assigned.

Requirements

  • Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
  • Skill in organizing resources and establishing priorities.
  • Superior computer proficiency in Microsoft Word/Excel/PowerPoint and Google Suite
  • Ability to create, compose, and edit written materials.

Qualifications

  • HS Diploma, or equivalent (some college preferred)
  • Excellent communication skills with demonstrated capabilities of maintaining confidential information and handling sensitive data with discretion and tact.
  • Must possess the ability to handle multiple tasks, deadlines, and time constraints in a calm and effective manner.
  • Detail oriented, with the ability to work in a team environment.

How to Apply

Please submit a cover letter, resume, and a completed Application for Educational Support Staff Employment either via email atHROffice@hamptonu.eduor fax to (757) 727-5969:

Office of Human Resources

Hampton University

Hampton, VA 23668

**No phone calls

**Incomplete applications will not be considered

**As a condition of employment, Hampton University requires all employees to be vaccinated against COVID-19 to include the COVID-19 booster, unless you submit and are approved for a medically contraindicated exemption or religious exemption.

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