Employment Opportunities
Description
The Administrative Assistant will provide administrative and clerical support to the Pre-Law Program. The successful candidate reports to the Director of the Pre-Law Program.
Duties and Responsibilities
· Perform all clerical tasks, including typing, copying, retrieving, sorting and sending mail for the Director of the Pre-Law Program
· Manage front desk operations (including answering the telephone and greeting visitors at the reception area)
· Route requisitions, including follow up with appropriate offices on campus and vendors
· Develop, maintain and update electronic and hard-copy files for the Director of the Pre-Law Program
· Manage and order supplies
· Provide information and referrals
· Take minutes during meetings
· Handle travel arrangements
· Prepare presentation materials including power point presentations and handouts
· Collect, compile and forward to designated offices routine reports
· Organize and keep inventory of all Department related marketing and resource materials
· Interface with repair personnel, vendors, delivery personnel, and equipment/service providers
· Prepare and compose routine reports
· File and retrieve documents
· Other duties as assigned by the Director of the Pre-Law Program
Requirements
· High school diploma or equivalent and three years of clerical/secretarial experience and/or training; or equivalent combination of education and experience
Qualifications
· Communicate effectively both orally and in writing with a wide variety of constituencies including faculty, staff, students, and the public
· Deliver strong customer service
· Perform tasks with the use of office equipment to include computers, copiers, facsimile, scanners, etc., and Microsoft Office (Excel, Outlook, Word, PowerPoint, etc)
· Prioritize, plan and organize multiple tasks and projects using organizational skills
How to Apply
Please submit a cover letter, resume, and a completed Application for Educational Support Staff Employment either via email atHROffice@hamptonu.eduor fax to (757) 727-5969:
Office of Human Resources
Hampton University
Hampton, VA 23668
**No phone calls
**Incomplete applications will not be considered
**As a condition of employment, Hampton University requires all employees to be vaccinated against COVID-19 to include the COVID-19 booster, unless you submit and are approved for a medically contraindicated exemption or religious exemption.
