Employment Opportunities

Position:
Secretary
Department:
Athletics
Date Posted:
07/22/2021
Closing Date:
Open Until filled

Description

sThe Athletic Department Secretary will provide secretarial and administrative support to the Athletics Director and assist with other athletics administration across the Department of Athletics as required.

Duties and Responsibilities

  • Provide secretarial support for all aspects of the Athletics department while maintaining confidentiality.

  • Maintain and schedule all meetings for the Athletics Director.

  • Prepare type letter, emails, reports, and memos.

  • Maintains a regular filing system for athletic director and the athletics department.

  • Processes incoming correspondence for the department.

  • Distribute all incoming mail to the appropriate department and/or staff.

  • Orders and maintains office supplies as needed.

  • Welcomes department visitors and arranges for their comfort.

  • Handles incoming telephone lines, screens calls and forwards to appropriate department/person.

  • Record and prepare minutes for staff and committee meetings.

  • Assist student athletes with concerns and/or problems when appropriate.

  • Provides student workers that work in Athletics department with paychecks.

  • Responsible for picking up Athletics employees payroll checks on pay day.

  • Perform record- keeping and clerical functions (keyboarding, copying, faxing, answering telephones, etc.).

  • Be available to work 8 a.m. – 5 p.m., Monday through Friday.

  • Other related duties as assigned by the Athletics Director.

Requirements

  • Secretarial, office and/or administration experience
  • Skilled in use of Microsoft Office Applications
  • Excellent communication skills
  • Organized, accurate, thorough and deadline focused
  • Customer -service oriented

Qualifications

  • High School Diploma or GED
  • Some college preferred

How to Apply

Please submit a cover letter, resume, and a completed Application for Educational Support Staff Employment to the:

Office of Human Resources

Hampton University

Hampton, VA 23668

**No phone calls

**Incomplete applications will not be considered

**As a condition of employment, Hampton University requires all employees to be vaccinated against COVID-19, unless you submit and are approved for a medically contraindicated exemption or religious exemption.

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