Employment Opportunities
Position:
Administrative Assistant
Department:
Office of Development
Date Posted:
10/07/2022
Closing Date:
Open Until filled
Description
- Creates, maintains, and enhances the relationships between the Office of Development and the University;
- Assists with and attends appropriate Office of Development events locally;
- Develops reports to support office efforts with planning and implementing events;
- Maintains office records and ensures adherence with policies regarding reporting and respective timelines;
- Works and participates as an effective member of the overall team;
- Performs other related duties for the Office of Development as assigned.
COMPENSATION: This is a grant-funded position. Continuation of the position is contingent upon the continuation of related grant funding.
Duties and Responsibilities
- Provides general administrative and clerical support including mailing, scanning, faxing and copying to management.
- Answers phones promptly and uses good judgment to prioritize the distribution of messages in a timely manner.
- Maintains electronic and hard copy filing system.
- Coordinates and maintains records for staff office space, phones, and office keys.
- Opens, logs, sorts, and distributes incoming correspondence.
- Performs data entry and scans documents.
- Creates and modifies various documents using Microsoft Office.
- Prepares and modifies documents including correspondence, reports, drafts, memos and emails.
- Prepares meeting materials and assists with the development of PowerPoint presentations.
- Schedules and coordinates meetings, appointments and travel arrangements for theAssociate Vice President for Development/ Campaign Director.
- Coordinates conference calls as needed or anticipated.
- Prepares, maintains and manages interview schedules and correspondence.
- Helps prepare weekly reports and other departmental projects as needed.
- Compiles and sends new hire information to accepted applicants.
- Maintains and files applicant information.
- Assists in resolving any administrative problems.
- Runs company’s errands to various departments, post office and office supply store.
- Responsible for keeping inventory of all office supplies and placing orders for replenishment if needed.
- Performs all other related duties as assigned.
Qualifications
- Working knowledge of database software required.
- Relational database systems preferred.
- Operation of a computer, codes and their applications, and generation of reports.
- Ability to juggle multiple projects with superb accuracy
- Strong administrative skills
- Exceptional customer service skills, over the phone and in person, with our customers and internal departments
- Strong sense of urgency and problem solving skills
- Oral and written communications skills.
- Interpersonal skills using tact, patience and courtesy.
- Establish and maintain cooperative and effective working relationships with others.
How to Apply
Please submit a cover letter, resume, and a completed Application for Educational Support Staff Employment either via email atHROffice@hamptonu.eduor fax to (757) 727-5969:
Office of Human Resources
Hampton University
Hampton, VA 23668
**No phone calls
**Incomplete applications will not be considered
**As a condition of employment, Hampton University requires all employees to be vaccinated against COVID-19 to include the COVID-19 booster, unless you submit and are approved for a medically contraindicated exemption or religious exemption.
